Follow-ups on projects in RETTE

Follow-up and confirmation from project manager.

As a project manager (the one(s) responsible for a project that is registered in RETTE and an employee at UiB) you will receive a mail from RETTE:

  • If a student registers information regarding a project where you are listed as project manager.
  • Twice a year when the internal control is performed.
  • If the data protection official has questions or objections regarding the project information that is registered.
  • If the institute has questions or objections regarding the project information that is registered.

You must log in to RETTE and review and confirm the project information:

  • If a student/research fellow has registered a project where you are listed as project manager. Status: Registered.
  • Twice year when the internal control is performed, and within 14 days after the mail is received. Status: Registered.

You must log in to RETTE and edit project information:

  • If the data protection official has questions or objections regarding the project information that is registered. Status: changes required.
  • If the institute has questions or objections regarding the project information that is registered. Status: changes required. In addition, you must confirm that the project information is up to date and correct.

To perform the internal control, you must:

  • Click “Actions” on the project in question.
  • Choose “Change Status”.
  • Choose a status:
    • Approved by project manager – the project information is approved.
    • Changes required – returns a form to the student/research fellow with a message that specifies what to change.

Follow-up and confirmation from the operative responsible at the institute

As the operative responsible at the institute you will receive mail from RETTE:

  • Twice a year when the internal control is performed.

You must log in to RETTE, review and confirm the institute’s project portfolio:

  • Twice a year when the internal control is performed, and within 30 days after the mail is received.

You can send a message through RETTE:

  • To the data protection official if there are questions regarding projects that need assistance concerning privacy issues.
  • To the project manager if there are questions or concerns regarding a project.

To perform the internal control, you must:

  • Click “Actions” on the project in question.
  • Choose “Change Status”.
  • Choose a status:
    • Approved by the institute.
    • Evaluations by PO – Forwards the project to the data protection official when assistance is needed.
    • Changes required – returns a form to the student/research fellow with a message that specifies what to change.

Follow-up and confirmation from the operative responsible at the faculty

As the operative responsible at the faculty you will receive mail from RETTE:

  • Twice a year when the internal control is performed.

You must log in to RETTE, review and confirm the faculty’s project portfolio:

  • Twice a year when the internal control is performed, and within 7 days after the mail is received.

If there are questions regarding a project, you must contact the operative responsible at the institute, or the project manager directly.

To perform the internal control, you must:

  • Click “Actions” on the project in question.
  • Choose “Change Status”.
  • Choose a status:
    • Approved by the faculty
    • Evaluations by PO – Forwards the project to the data protection official when assistance is needed.

Follow-up by the management

The management will receive mail from RETTE:

  • Twice a year when the internal control is performed. The projects will be approved by the institutes and faculties. If there are questions regarding a project, you must contact the operative responsible at the institute, or the project manager directly.

Follow-up by the data protection official

The data protection official will be notified regarding projects that are in need of an assessment:

  • If the project is forwarded to the data protection official for assistance.
  • If it is specified that a DPIA is going to be executed.
  • If it is specified that the DPIA is executed, but the DPIA is not specified in the list of DPIAs executed at UiB.
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