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Introduction
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Roles
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Registration
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Statuses
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Follow up of projects
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Transfer of projects
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Training
Follow-ups on projects in RETTE
- Follow-up and confirmation from project manager
- Follow-up and confirmation from the operative responsible at the institute
- Follow-up and confirmation from the operative responsible at the faculty
- Follow-up and confirmation from the management
- Follow-up and assistance from the data protection official
Follow-up and confirmation from project manager.
As a project manager (the one(s) responsible for a project that is registered in RETTE and an employee at UiB) you will receive a mail from RETTE:
- If a student registers information regarding a project where you are listed as project manager.
- Twice a year when the internal control is performed.
- If the data protection official has questions or objections regarding the project information that is registered.
- If the institute has questions or objections regarding the project information that is registered.
You must log in to RETTE and review and confirm the project information:
- If a student/research fellow has registered a project where you are listed as project manager. Status: Registered.
- Twice year when the internal control is performed, and within 14 days after the mail is received. Status: Registered.
You must log in to RETTE and edit project information:
- If the data protection official has questions or objections regarding the project information that is registered. Status: changes required.
- If the institute has questions or objections regarding the project information that is registered. Status: changes required. In addition, you must confirm that the project information is up to date and correct.
To perform the internal control, you must:
- Click “Actions” on the project in question.
- Choose “Change Status”.
- Choose a status:
- Approved by project manager – the project information is approved.
- Changes required – returns a form to the student/research fellow with a message that specifies what to change.
Follow-up and confirmation from the operative responsible at the institute
As the operative responsible at the institute you will receive mail from RETTE:
- Twice a year when the internal control is performed.
You must log in to RETTE, review and confirm the institute’s project portfolio:
- Twice a year when the internal control is performed, and within 30 days after the mail is received.
You can send a message through RETTE:
- To the data protection official if there are questions regarding projects that need assistance concerning privacy issues.
- To the project manager if there are questions or concerns regarding a project.
To perform the internal control, you must:
- Click “Actions” on the project in question.
- Choose “Change Status”.
- Choose a status:
- Approved by the institute.
- Evaluations by PO – Forwards the project to the data protection official when assistance is needed.
- Changes required – returns a form to the student/research fellow with a message that specifies what to change.
Follow-up and confirmation from the operative responsible at the faculty
As the operative responsible at the faculty you will receive mail from RETTE:
- Twice a year when the internal control is performed.
You must log in to RETTE, review and confirm the faculty’s project portfolio:
- Twice a year when the internal control is performed, and within 7 days after the mail is received.
If there are questions regarding a project, you must contact the operative responsible at the institute, or the project manager directly.
To perform the internal control, you must:
- Click “Actions” on the project in question.
- Choose “Change Status”.
- Choose a status:
- Approved by the faculty
- Evaluations by PO – Forwards the project to the data protection official when assistance is needed.
Follow-up by the management
The management will receive mail from RETTE:
- Twice a year when the internal control is performed. The projects will be approved by the institutes and faculties. If there are questions regarding a project, you must contact the operative responsible at the institute, or the project manager directly.
Follow-up by the data protection official
The data protection official will be notified regarding projects that are in need of an assessment:
- If the project is forwarded to the data protection official for assistance.
- If it is specified that a DPIA is going to be executed.
- If it is specified that the DPIA is executed, but the DPIA is not specified in the list of DPIAs executed at UiB.
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